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FileCloud Security Features

FileCloud's Best-in-Class, Industry-Responsive Tools Protect Your Data

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4.7

FileCloud is a hyper-secure solution to an ever-evolving digital landscape

Security, privacy, and data ownership are fundamental to FileCloud’s security architecture while preserving user-centered, ease of access. It starts with 256-bit AES encryption and SSL/TLS protocols to secure data at rest and in transit. Active Directory and NTFS integration, two-factor authentication, and SSO (Single Sign-on) bring FileCloud into preexisting organizational infrastructure. Granular user and file-sharing permissions ensure users can collaborate on, share, and download files and folders as needed. Admins can set global policies or adjust permissions by user/group or file/folder.

Admins can rest assured knowing that certain security features are automatically built into the FileCloud platform while others can be updated as needed. These features include client application security policies, automatic anti-virus scanning of files upon upload, unlimited file versioning and file locking, custom metadata and content classification, endpoint device protection, comprehensive audit trails, and federated search capabilities. Admin-controlled remote device management protects data across servers and employee or client devices, with the option to block users or wipe data from a connected device.

Encryption

FileCloud protects the confidentiality and integrity of your files in transit and at rest.

  • AES 256-bit encryption to store files at rest
  • SSL/TLS secure tunnel for files transmission
  • Site-specific, customer-managed encryption keys in a multi-tenant setup
  • FIPS 140-2 certification

Comprehensive Audit Trail and Logging

FileCloud tracks every operation that happens within the system through comprehensive, exportable audit logs. Logs capture who (username) did what (access, modify and delete) to what data (Files, Folders), when (timestamp), where (IP address), and how (Web, mobile, sync client and drive). Admins can search transactions and export audit logs as CSV files for detailed analysis.

Two-Factor Authentication (2FA)

2FA adds an extra layer of protection to FileCloud by combining the use of user-specific information (login credentials and password) and a user-specific possession (one-time passcode on a user’s device) to access FileCloud. Once enabled, users will be prompted to provide a passcode or verify their identity in an authenticator app, in addition to their login credentials.

Security Policies

Easily configure client application security policies at a global- or user-level to prevent data leaks. These policies ensure the right people have the right levels of access to company information at all times. Policies can include password protections on shared files or when using a FileCloud mobile app, login password strength requirements, disabling mobile access altogether, restrictions on opening, editing, printing, sharing, or downloading files, and enforced multi-factor authentication.

Endpoint Device Protection

Protect organizational data and prevent data leaks on all connected client devices (PC, Mac, or smartphone). Admins can view all devices accessing data using FileCloud and monitor activities in real time. In case of any suspicious activity, admins can selectively block devices, permanently remove users, and remotely wipe FileCloud data from devices.

Granular File and Folder Sharing

Users can leverage granular permissions to view, edit, download, and share files at user and group levels. Sharing can be adjusted as public, private, or temporary (expiring links). Download limits can be set on shares, and share permissions can be revoked at any time. Combined with unlimited client accounts, FileCloud provides secure file sharing with external partners.

Antivirus Scanning and Ransomware Protection

FileCloud protects your data by automatically scanning uploaded files for viruses. It can also be integrated with any enterprise anti-virus (e.g., Symantec) that supports ICAP. FileCloud’s antivirus security feature works on both Linux and Windows servers and need not be deployed on the same server. Furthermore, FileCloud’s heuristic file content scanning engine detects and blocks ransomware and malware.

Single Sign-on (SSO)

Users can log in to FileCloud using a company-wide, Single Sign-On user ID and password. FileCloud supports SAML 2.0-based web browser, as well as Microsoft NTLM and ADFS login support. Admins can also opt for code-based authentication. For organizations using network folders, permissions can be easily carried over through FileCloud’s NTFS integration.

Compliance

FileCloud is a hyper-secure platform that supports compliance with major industry and government regulations. The Compliance Center offers unique configurations for ITAR, GDPR, and HIPAA easily leveraged by IT admins, compliance officers, and CTOs for internal audits and external compliance reports. These configurations organize FileCloud’s tools and settings (such as PII pattern search, share limits, automated metadata tagging, anonymization of data, etc.) to create a responsive compliance strategy. FIPS 140-2 certification and the option to self-host with AWS GovCloud ensures the FileCloud solution passes stringent security requirements.

Worldwide

FileCloud
13785 Research Blvd, Suite 125
Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584

EMEA

(+49) 8846 7929 724
(+33) 977 215 403